Valid from: 3 September 2025
West Dunbartonshire Gymnastics Club (WDGC)
1. Introduction
West Dunbartonshire Gymnastics Club (“WDGC”, “we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and store your information when you use our website, contact us, or become a member of our club.
2. Who We Are
West Dunbartonshire Gymnastics Club is a community-based sports organisation in Dumbarton, Scotland. We provide gymnastics training and development opportunities for children and young people.
Contact details:
- Email: info@wdgc.co.uk
- Phone: 01389 607298
- Address: 73 Ardoch Cres, Dumbarton, G82 4EN, United Kingdom
3. Information We Collect
We may collect and process the following personal information:
- Contact details (name, email, phone number) submitted via our website forms.
- Membership information (such as parent/guardian details, emergency contacts, health notes relevant to safe participation).
- Usage data (via cookies and analytics tools – see our Cookie Policy).
4. How We Use Your Information
We use your information to:
- Respond to your enquiries.
- Process membership applications and manage club participation.
- Ensure the safety and wellbeing of gymnasts during classes.
- Improve our website and services.
- Comply with legal and safeguarding obligations.
5. Lawful Basis for Processing
We process personal data under the following lawful bases:
- Consent – when you complete a form or sign up voluntarily.
- Contract – to deliver services as part of your membership.
- Legal obligations – safeguarding, health and safety, and child protection.
- Legitimate interests – running and improving our club.
6. Sharing Your Information
We will never sell your data. We may share your information with:
- Club coaches and volunteers (for operational and safety purposes).
- Governing bodies such as British Gymnastics (where required for affiliation/insurance).
- IT service providers (for website hosting, email, or secure data storage).
- Authorities where legally required (e.g. safeguarding concerns).
7. Data Retention
We keep your personal data only as long as necessary to fulfil the purposes for which it was collected, or to comply with legal obligations. Membership information is typically retained for [e.g. 3 years] after membership ends, unless required longer for safeguarding or legal reasons.
8. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate data.
- Request deletion of your data (where legally possible).
- Restrict or object to certain processing.
- Withdraw consent at any time (where consent is the lawful basis).
To exercise your rights, please contact us at info@wdgc.co.uk.
9. Security
We take appropriate measures to protect your personal data from unauthorised access, alteration, or disclosure.
10. Links to Other Websites
Our website may contain links to other websites. We are not responsible for their privacy practices, and you should check their privacy policies.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised “valid from” date.
12. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us at:
Email: info@wdgc.co.uk
Phone: 01389 607298
Address: 73 Ardoch Cres, Dumbarton, G82 4EN, United Kingdom